Letter to Support U.S. Visa

A letter of confirmation may facilitate your Visa application

Do you need a letter confirming your conference meeting registration to help with your efforts to obtain a visa to attend IWIES 2014? If so, we can provide a confirmation letter if you have

  • Already registered for this conference, and
  • Paid the registration for this conference

To request a confirmation letter, send an email to office@iwies2014.org and include the following information:

  1. Full name
  2. Mailing address
  3. Telephone and fax numbers
  4. Email address
  5. IEEE member number (if you are a member)
  6. Indicate whether you are an author, presenter, committee member, or general conference attendee. Include your main field of interest and two sessions that you plan to attend.
  7. Confirmation number that was emailed to you after completion of the registration and payment process
  8. Paper ID number(s)
  9. Title(s) of your paper(s)

All submitted information is verified prior to the letter being produced; it is not an automatic process and it will take approximately 7-10 business days (two calendar weeks) to process and e-mail your requested letter.

We are unable to respond to requests submitted after September 15 or to requests for meetings other than the IWIES 2014. Please note that the confirmation letter does not guarantee that you will receive a visa. Since it does require time to process, we suggest that you allocate as much lead time as possible to submit your letter request and process your visa application.

All confirmation letters will be sent by email. If you want the letter mailed or faxed, please request that in your email. If you would like us to send the letter on your behalf to an embassy, please provide the following additional information in your email request:

  1. Embassy name
  2. Contact name and title
  3. Contact email address
  4. Contact telephone number
  5. Contact FAX number
  6. Contact mailing address

The content of confirmation letters is very strictly controlled. We regret that we are unable to provide letters for companions and spouses who may be accompanying potential delegates, or customize a letter beyond what is shown in this sample letter.

Additional information on U.S. Visa processing is available at the website of the U.S. Department of State Bureau of Consular Affairs Visa Services:


For questions regarding the visa letter, contact the IWIES 2014 conference office (office@iwies2014.org).